Legals

Privacy Policy

At Corban Frances, we value and respect your privacy. This privacy policy outlines how we collect, use, disclose, and protect your personal information as a solicitor when you engage with our services. By using our services, you consent to practices described in this privacy policy. When we use your personal data we are regulated under the General Data Protection Regulation (GDPR), which applies across the European Union (including the United Kingdom) and we are responsible as controller, of that personal data for the purposes of the GDPR. Our use of your personal data is subject to your instructions, the GDPR, other relevant UKVI and EU legislation, and our professional duty of confidentiality.

Key Terms

We, Us, Our

Corban Frances Solicitors

Personal Data

Any information relating to an identified or identifiable individual

Special Category

Personal data revealing racial or ethnic origin, political opinion, religious beliefs, philosophical beliefs or trade union membership.

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Personal data we will collect about you:

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Personal data we may collect about you

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How your personal data is collected

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How and why we use your personal data.

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Promotional communications

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Who we share your personal data with

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Where your personal data is held

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How long your personal data will be kept

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Transferring your personal data out of the EEA

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Your Rights

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Keeping your personal data secure

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How to complain

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Change to this private policy

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Personal data we will collect about you:

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Personal data we may collect about you

01

How your personal data is collected

01

How and why we use your personal data.

01

Promotional communications

01

Who we share your personal data with

01

Where your personal data is held

01

How long your personal data will be kept

01

Transferring your personal data out of the EEA

01

Your Rights

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Keeping your personal data secure

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How to complain

01

Change to this private policy

How and why we use your personal data.

Under data protection law, we can only use your personal data if we have a proper reason for doing so e.g. ​ to comply with our legal and regulatory obligations; For the performance of our contract with you or to take steps at your request before entering into a contract; For our legitimate interests or those of a third party; or Where you have given consent. A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests. The list below explains what we use (process) your personal data and our reason for doing.

What we use your personal data for

Our Reasons

Our Reasons

What we use your personal data for

To provide legal services to you

For the performance of our contract with you or to take steps at your request before entering into a contract

For the performance of our contract with you or to take steps at your request before entering into a contract

To provide legal services to you

Conducting checks to identify our clients and verify their identity Screening for financial and other sanctions or embargoes Other processing necessary to comply with professional, legal and regulatory.

To comply with our legal and regulatoryobligations.

To comply with our legal and regulatoryobligations.

Conducting checks to identify our clients and verify their identity Screening for financial and other sanctions or embargoes Other processing necessary to comply with professional, legal and regulatory.

Obligations that apply to our business, e.g under health and safety regulations or rules issued by our professional regulator.

Obligations that apply to our business, e.g under health and safety regulations or rules issued by our professional regulator.

Gathering and providing information required by or relating to audits, inquiries or investigations by regulations by the regulatory bodies

To comply with our legal and regulatory obligations.

To comply with our legal and regulatory obligations.

Gathering and providing information required by or relating to audits, inquiries or investigations by regulations by the regulatory bodies

Ensuring business policies are adhered to e.g policies covering security and internet use.

For our legitimate interest or those of a third party, i.e to make sure we are following our own internal procedures so we can deliver the best price.

For our legitimate interest or those of a third party, i.e to make sure we are following our own internal procedures so we can deliver the best price.

Ensuring business policies are adhered to e.g policies covering security and internet use.

Operational reasons, such as improving efficiency, training and quality control

For our legitimate interests of those of a third party I,e to protect our intellectual property and other commercially valuable information. To comply with our legal and regulatory obligations.

For our legitimate interests of those of a third party I,e to protect our intellectual property and other commercially valuable information. To comply with our legal and regulatory obligations.

Operational reasons, such as improving efficiency, training and quality control

Ensuring the confidentiality of commercially sensitive information.

For our legitimate interests or those of a third party i.e to be efficient as we can so we can deliver the best service for you at the best price.

For our legitimate interests or those of a third party i.e to be efficient as we can so we can deliver the best service for you at the best price.

Ensuring the confidentiality of commercially sensitive information.

Statistical analysis to help us manage our practice e.g in relation to our clients base, work type or other efficiency measures.

For our legitimate interest or those of a third party i.e to prevent and detect criminal activity that could be damaging for us and for you. To comply with our legal and regulatory obligations.

For our legitimate interest or those of a third party i.e to prevent and detect criminal activity that could be damaging for us and for you. To comply with our legal and regulatory obligations.

Statistical analysis to help us manage our practice e.g in relation to our clients base, work type or other efficiency measures.

Preventing unauthorized access and modification to systems

For the performance of the contract with you or to take steps at your request before entering into a contract.

For the performance of the contract with you or to take steps at your request before entering into a contract.

Preventing unauthorized access and modification to systems

Updating client records.

To comply with our legal and regulatory. obligations For our legitimate interest or those of a third party e.g making sure that we keep in touch with our clients about existing and new services.

To comply with our legal and regulatory. obligations For our legitimate interest or those of a third party e.g making sure that we keep in touch with our clients about existing and new services.

Updating client records.

Statutory returns

To comply with our legal and regulatory obligations

To comply with our legal and regulatory obligations

Statutory returns

Ensuring safe working practices, staff administration and assessments.

To comply with our legal and regulatory obligations. For our legitimate interest or those of a third party, e.g to make sure we are following our own internal procedures and working efficiently so we can deliver the best services to you.

To comply with our legal and regulatory obligations. For our legitimate interest or those of a third party, e.g to make sure we are following our own internal procedures and working efficiently so we can deliver the best services to you.

Ensuring safe working practices, staff administration and assessments.

Marketing our services and those of selected third parties to: 1. Existing and former clients. 2. Third parties who have previously expressed an interest on our services; 3. Third parties with whom we have had no previous dealings.

For our legitimate interest or those of third party, e.g. to promote our business to existing and former clients.

For our legitimate interest or those of third party, e.g. to promote our business to existing and former clients.

Marketing our services and those of selected third parties to: 1. Existing and former clients. 2. Third parties who have previously expressed an interest on our services; 3. Third parties with whom we have had no previous dealings.

External audits and quality checks, e.g for Lexcel, ISO or investors in people accreditation and the audit of our accounts.

For our legitimate interests or those of a third party, i.e. to maintain our accreditation so we can demonstrate we operate at the highest standards. To comply with our legal and regulatory obligations.

For our legitimate interests or those of a third party, i.e. to maintain our accreditation so we can demonstrate we operate at the highest standards. To comply with our legal and regulatory obligations.

External audits and quality checks, e.g for Lexcel, ISO or investors in people accreditation and the audit of our accounts.

The above table does not apply to special category personal data, which we will only process with your explicit consent.

Your Rights

In this Section, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights. You have the following rights, which you can exercise free of charge:

The right to access;

To the right to be provided with a copy of your personal data

To the right to be provided with a copy of your personal data

The right to access;

The right to access;

To the right to be provided with a copy of your personal data

To the right to be provided with a copy of your personal data

The right to access;

The right to rectification;

The right to require us to correct any mistakes in your personal data.

The right to require us to correct any mistakes in your personal data.

The right to rectification;

The right to be forgotten

The right to be forgotten The right to requisite us to delete your personal data-in certain situations.

The right to be forgotten The right to requisite us to delete your personal data-in certain situations.

The right to be forgotten

The right to restrict processing;

The right to restrict processing; The right to require us to restrict processing of your personal data in certain circumstances, e.g, if you contest the accuracy of the data.

The right to restrict processing; The right to require us to restrict processing of your personal data in certain circumstances, e.g, if you contest the accuracy of the data.

The right to restrict processing;

The right to object to processing;

The right to object at any time to your personal data being processed for direct marketing (including profiling) in certain other situations to our continued processing of your personal data e.g. processing carried out for the purpose of our legitimate interests.

The right to object at any time to your personal data being processed for direct marketing (including profiling) in certain other situations to our continued processing of your personal data e.g. processing carried out for the purpose of our legitimate interests.

The right to object to processing;

The right to data portability;

The right to receive the personal data you provided to us, in a structured, commonly used and machine- readable format and/or transmit that data to a third party in certainsituations.

The right to receive the personal data you provided to us, in a structured, commonly used and machine- readable format and/or transmit that data to a third party in certainsituations.

The right to data portability;

The right not to be subject to automated individual decision-making

The right not to be subject to automated individual decision-making The right not to be subject to adecision based soley on automated processing (including profiling) that produces the legal effects concerning you or or similarly significantly affects you.

The right not to be subject to automated individual decision-making The right not to be subject to adecision based soley on automated processing (including profiling) that produces the legal effects concerning you or or similarly significantly affects you.

The right not to be subject to automated individual decision-making

For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK information commissioner’s Office (ICO) on individuals’ rights under General Guidance Data Protection Regulation.
If you would like to exercise any of those rights, please: